A Comprehensive Guide on How to Print Orders in WooCommerce

Running an online store involves managing various tasks, and one of them is handling customer orders efficiently. If you’re using WooCommerce, you might be wondering how to print orders for better management and record-keeping.

This guide will walk you through the steps to print orders in WooCommerce, ensuring you streamline your order processing workflow.

Why Print Orders in WooCommerce?

Printing orders can improve your order management in several ways:

• Physical Copies:
  Having a hard copy of orders can be useful for manual processing or when digital systems fail.

• Shipping and Packaging:
  Physical order copies can be included in the package for customer reference.

• Record Keeping:
  Printed orders serve as a tangible record for bookkeeping and audit purposes.

How to Print Orders in WooCommerce

Step 1: Install a Printing Plugin

WooCommerce, by default, does not offer a direct way to print orders. However, you can easily enable this feature by installing a suitable plugin.

Some popular options include:

• WooCommerce PDF Invoices & Packing Slips
  This plugin automatically adds a PDF invoice to the order confirmation emails sent to customers. It also allows you to download or print invoices and packing slips directly from the WooCommerce order admin.

• Print Invoice & Delivery Notes for WooCommerce
  This plugin enables printing invoices and delivery notes directly from the WooCommerce Orders page.

How to install a plugin:

1. Go to your WordPress dashboard.

2. Navigate to Plugins > Add New.

3. Search for the desired Discover insights on How to Export Orders from Woocommerce to Excel plugin using keywords like “WooCommerce print orders”.

4. Click Install Now, then Activate.

Step 2: Configure the Plugin

After installing the plugin, configure it based on your store’s needs:

1. Go to WooCommerce > Settings.

2. Open the tab related to your installed plugin (for example, PDF Invoices).

3. Customize the information shown on printed orders, such as:

   • Company name and logo

   • Address and contact information

   • Order details and customer notes

Step 3: Printing Orders

Once everything is set up, you can print orders directly from your WooCommerce dashboard:

1. Navigate to WooCommerce > Orders.

2. Select the orders you want to print.

3. From the Bulk actions dropdown, choose options like:

   • Print Invoices

   • Print Packing Slips

4. Click Apply.

Customizing the Order Print Layout

Most printing plugins allow you to customize the appearance of printed orders. You can either:

• Use the customization options available in the plugin settings, or

• Modify the template files if you have coding knowledge.

Below is an example of how you might customize a template Discover insights on How To Generate Invoice In Woocommerce file using PHP:

This code instructs the plugin to use a custom invoice template located in your theme directory. Be sure to adjust the file path to match your setup.

Best Practices for Printing Orders

• Regular Updates:
  Keep your printing plugin updated to avoid compatibility issues.

• Backup Orders:
  Regularly back up your WooCommerce orders and database to prevent data loss.

• Test Printing:
  Explore this article on How To Customize Cart Page In Woocommerce before printing large batches, and always run a test print to verify layout and details.

Conclusion

Learning how to print orders in WooCommerce can significantly improve order management and customer satisfaction. By using dedicated plugins, you can create a seamless workflow that saves time and minimizes errors.

Follow the steps outlined in this guide to get started and tailor the printing process to your business needs. Whether for packaging, shipping, or record-keeping, printed orders remain a valuable asset for any WooCommerce store.